TIER 2  ·  REFRAMED

Passive Fire Register

Canonical URL: fireqa.com/standards/passive-fire-register

1.  TERM

A passive fire register is a structured, location-referenced record of all fire penetrations and firestopping installations in a building, documenting the penetration location, materials used, tested system reference, installer details, date, and photographic evidence for each installation.

2.  PURPOSE

The passive fire register is the primary evidentiary document for passive fire compliance. It enables auditors to verify installation quality, certifiers to confirm completeness, and building owners to demonstrate ongoing maintenance obligations.

Without a complete, accurate passive fire register, a building cannot be certified as passively fire compliant and cannot satisfy the annual inspection requirements of AS 1851.

3.  SCOPE

A passive fire register is required in any building where fire-rated barriers contain penetrations for cables, pipes, ducts, or structural elements that must be sealed to maintain the fire rating. This applies to all commercial, residential, and industrial buildings with fire-compartmentation requirements under the National Construction Code (Australia) or New Zealand Building Code.

4.  COMPONENTS

  • Unique penetration identifier per installation (linked to Smart Pin QR label in FireQA)

  • Location reference — floor, zone, wall or floor/ceiling reference, grid coordinates or floor plan pin

  • Fire-rated barrier details — barrier type and fire resistance level (FRL)

  • Penetration details — service type (cable, pipe, duct, structural), diameter, and quantity

  • Firestopping product — brand, product name, and tested system reference (CodeMark, ETA, or equivalent)

  • Installer name, company, and date of installation

  • Photographic evidence — minimum one photo per penetration

  • Pass/fail/TBC status

  • Marked-up floor plans showing all penetration locations

5.  OUTPUTS

  • As-built passive fire register exportable to Excel (linkable to client QS templates)

  • PDF register report with embedded photographs and floor plan mark-ups

  • Baseline dataset for firestopping audits

  • Source data for AS 1851 annual inspection records

  • Certification appendix for project handover

6.  RELATIONSHIPS

From

Relationship

To

Passive Fire Register

produced by

FireQA (Firestopping Installs module)

Passive Fire Register

enables

Firestopping Audits

Passive Fire Register

required for

Passive Fire Certification

Passive Fire Register

baseline for

AS 1851 annual inspections

Passive Fire Register

part of

Passive Fire Compliance

Passive Fire Register

contains

Firestopping Register (product-level subset)

9.  VERSION CONTROL

Version

1.0

Published

June 2026

Last updated

June 2026

Next review

July 2026

Owner

Clarinspect · fireqa.com